INVITATIONAL OR PRIVATE BID
- What does an Invitational/Private bid mean?
- Invitation needs to be accessed by another team member at the same organization?
- The situation where multiple accounts exist
- If the supplier needs the invitation to be directed to a different bids&tenders account
What does an Invitational/Private bid mean?
An invitational or private bid refers to a bidding process in which select suppliers are invited to participate based on prequalification by a specific agency.
The invitations are not made publicly available and only suppliers who meet specific criteria determined by the agency are eligible to receive them.
Key Points about invitational/private bids
PREQUALIFICATION - Suppliers undergo prequalification by the agency through their submission in response to a requalification bid request.
ACCESS TO INVITATION- Invitational/private bids are not publicly accessible and are not displayed on the agency’s main website or public platforms. They are intended for a restricted audience of prequalified suppliers.
ACCESS TO BID DETAILS – To access the bid details for an invitational bid, suppliers must receive a personalized invitation via email. The bid information can only be accessed by logging into the account associated with the email address to which the invitation was sent.
EMAIL INVITATION – The invitation is sent via email and is specific to the email address it was sent to. It cannot be forwarded or accessed by anyone other than the recipient associated with that email address.
Preview of Email Invitation:
The invitation needs to be accessed by another team member at the same organization?
If another team member within the same organization needs access to the bid invitation, the following steps can be taken to ensure they are included or granted access:
- No Existing bids&tenders Account for the Team member:
Add the team member to your existing bids&tenders account.
- Team Member Already has their own bids&tenders account:
Contact the agency, request to have the team member added to the invitation list
Reach out to support (firstname.lastname@example.org) to merge the accounts, provided there is no specific reason for maintaining separate accounts.
The situation where multiple accounts exist:
If the other individual already has a bids&tenders account, it’s important to address why there are multiple accounts. Contact email@example.com to explore options for merging accounts.
- If the other individual does not have a bids&tenders account, consider adding them as a contact to your existing account (refer to the “Adding Contact” video for guidance).
If the supplier needs the invitation to be directed to a different bids&tenders account:
Contact the agency to have the invitation resent to the correct email address associated with the desired bids&tenders account.
- Alternatively, reach out to firstname.lastname@example.org for assistance, ensuring to allow ample time (at least 72 hours) prior to the bid closing for the necessary adjustments.
If attempts to access the bid invitation are still unsuccessful contact email@example.com for further assistance.