Pre-qualification Registration Only
- What does Pre-qualification Registration Only Mean?
- What happens if I miss the Public Prequalification?
- We received a Pre-Qualification Invitation – what do we do?
What does Pre-qualification Registration Only Mean?
"Pre-qualification Registration Only" signifies that the agency has published a bid exclusively for suppliers who have previously prequalified. These suppliers are invited to submit proposals for the specified project. To adhere to Trade Agreements, the agency is required to publicly post the bid, even though only prequalified suppliers can participate.
To receive an invitation for a pre-qualification registration bid from a specific agency, a supplier must have previously submitted a bid for a related publicly available project and been awarded the pre-qualification.
The project will look like this on the public site:
What happens if I miss the Public Prequalification?
If a supplier missed the initial public prequalification bid, they can contact the posting agency to inquire about the frequency of availability for such public bids. Some prequalification bids occur every 2-5 years. The Project details will be available on the public site for interested suppliers to review and potentially bid upon.
Pre-Qualified and Received Invitation - What do we do?
When a supplier receives an invitation to a Pre-Qualified bid, it will be sent via email and contain a link for accessing the agency’s site. To view the bid, the supplier is required to log into their account on the agency’s site through the provided link.
It is IMPORTANT to note that the invitation email is specifically tied to the email address it was sent to and cannot be forwarded or accessed by anyone other than the recipient associated with that email address. If another team member within the same organization needs to access the invitation the following considerations should be made:
- Check for Existing Account - Determine if the other team member already has a BidsandTenders account
- Address Multiple Account – if multiple accounts exist with the organization, contact email@example.com to explore options for merging these accounts.
- Adding a Contact – if the team member DOES NOT have an account, the supplier should consider adding the team member as a contact to their existing account (refer to the “Adding Contact” video for guidance.
- Redirecting Invitation – if the invitation needs to be redirected to another account in bids&tenders, the supplier should reach out to the appropriate contact at the agency to facilitate this.
The supplier may wish to reach out to firstname.lastname@example.org for assistance. It is recommended to allow sufficient time (preferably up to 72 hours) prior to bid closing to ensure a timely response and resolution.
Upon receiving an invitation to a pre-qualified bid, the supplier will be sent an email containing a link for accessing the agency’s platform. Subsequently, the supplier is required to log into their account on the agency’s platform using this link to access and view the bid. Then register for the bid (see guide: Registering for a bid)