Contracts Module is where you can manage existing contracts and create new ones. This module allows you to keep track of important dates associated with a contract. It also allows the vendors to upload up-to-date required documents directly into the system for your approval.
How To: Award from the Contracts Module
- The bid must have an Awarded vendor indicated in the Bids Module – Submissions and Award Tab.
- Create the contract from the Bids Module (see previous section). Once the contract has been saved, click “Send Email – Contract Created”
- The E-mail wizard will open up in a new window:
- Select the e-mail template from the dropdown list. This will populate all of the necessary fields. These templates can be set up in the Configurations tab:
- Attach your award letter (if necessary) by clicking on “Browse” and locating the document on your network/computer. Note: you can only add one file in this area – combine your files into one merged file, or zip the files together into a compressed zipped folder.
- Click “Next” to continue.
- The system will display all the contacts associated with the awarded vendor. Click “Next” to continue. If you need to remove someone from the e-mail, click on the vendor and click “Remove Contact”:
- Pick a date and time for when this e-mail will go out:
- Click “Next” to continue.
- Click “Finish” to push out the e-mails.