Awarding from Contracts Module

Contracts Module is where you can manage existing contracts and create new ones. This module allows you to keep track of important dates associated with a contract. It also allows the vendors to upload up-to-date required documents directly into the system for your approval. 

How To: Award from the Contracts Module

  • The bid must have an Awarded vendor indicated in the Bids Module – Submissions and Award Tab.
  • Create the contract from the Bids Module (see previous section). Once the contract has been saved, click “Send Email – Contract Created

  • The E-mail wizard will open up in a new window:

  • Select the e-mail template from the dropdown list. This will populate all of the necessary fields. These templates can be set up in the Configurations tab:

  • Attach your award letter (if necessary) by clicking on “Browse” and locating the document on your network/computer. Note: you can only add one file in this area – combine your files into one merged file, or zip the files together into a compressed zipped folder.
  • Click “Next” to continue.
  • The system will display all the contacts associated with the awarded vendor. Click “Next” to continue. If you need to remove someone from the e-mail, click on the vendor and click “Remove Contact”:

  • Pick a date and time for when this e-mail will go out:

  • Click “Next” to continue.
  • Click “Finish” to push out the e-mails.

 

 

 

 

 

 

 

 

 

 

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